How to Submit a Name Reservation Application on the MCA Portal: A Comprehensive Guide

When starting a new business, one of the most important first steps is completing the Name Reservation on MCA Portal. This ensures your business identity is unique and legally recognized, setting the foundation for your company’s success. The Ministry of Corporate Affairs (MCA) offers an efficient and streamlined process for reserving company names, whether you’re registering a Private Limited, Public Limited, or One Person Company (OPC). In this article, we will walk you through the step-by-step process to submit a name reservation application on the MCA portal.

Step 1: Access the MCA Portal

To initiate the name reservation process, the first action is to access the MCA portal. Visit www.mca.gov.in and log in using your registered username and password.

Creating Your MCA Account:

1. Visit the MCA Website: Open your browser and go to www.mca.gov.in.
2. Click on ‘Sign Up’: On the homepage, find the ‘Sign Up’ link located in the top-right corner.
3. Enter Basic Information: Provide your basic details such as name, email address, phone number, and other essential information.
4. Create a Username and Password: Choose a unique username and set a secure password to access the portal in the future.
5. Email Verification: A verification link will be sent to your email. Click on the link to activate your account.
6. Login with Your Credentials: Once activated, you can log in to the MCA portal using your new username and password.

After successfully logging in, you can access various MCA services, including name reservation for your company.

Step 2: Choose the Correct Form for Name Reservation

Once logged in, select the appropriate form for Name Reservation on MCA Portal. The MCA provides two primary forms for this purpose.

• SPICe+ (Simplified Proforma for Incorporating a Company Electronically): This form is used for registering a Private Limited, Public Limited, or One Person Company (OPC). It covers both name reservation and the entire company incorporation process.
• RUN (Reserve Unique Name): This form is typically used for Limited Liability Partnerships (LLPs) but can also be used solely for name reservation if you are not yet incorporating your company.

For most businesses, SPICe+ is the preferred option, as it covers both name reservation and company incorporation in one submission.

Step 3: Complete the Application Form

The next step in Name Reservation on MCA Portal involves filling out the form with the necessary details. Here’s what you need to provide:

1. Proposed Names: You can submit up to two name options. Ensure the names are distinct, not resembling any existing company names, and adhere to MCA guidelines. If your first name choice is rejected, you can proceed with the second option.
2. Business Objective: Clearly outline the main purpose of your company. The proposed name should align with the business activities, so choose a name that accurately reflects the nature of your enterprise.
3. NIC Code: The National Industrial Classification (NIC) code classifies the business sector your company operates in. Providing an accurate NIC code is crucial to avoid complications during the registration process.
4. Additional Justification (if required): In some cases, you may need to provide extra details or justifications for choosing a unique or unconventional name.

Step 4: Make the Payment for Name Reservation

After completing the form, the next step in Name Reservation on MCA Portal is to pay the name reservation fee. The cost is INR 1,000 for company registration, which is non-refundable, regardless of whether your name is approved or rejected.

Payment options include:

• Credit/Debit Card
• Net Banking
• NEFT/RTGS
• UPI

Choose the payment method most convenient for you and complete the transaction to proceed.

Step 5: Submit and Track Your Application

Once you’ve filled out the form and made the payment, submit your name reservation application. The MCA will process your request, and you can track its progress using your Service Request Number (SRN). The possible application statuses are:

• Approved: The system reserves your company name for 20 days, with an option to extend up to 60 days for an additional fee.
• Rejected:  If the system rejects the name, it will provide the reasons for rejection. You can then modify your name and reapply.
• Resubmission Required: If there are minor errors or missing information, the MCA may request you to correct and resubmit your application.

Step 6: Final Approval or Revisions

If the MCA approves your Name Reservation on MCA Portal application, it confirms the reservation and holds the name for 20 days. You can extend this period up to 60 days by paying an additional fee if needed. In case of rejection, don’t worry—the MCA will clearly outline the reasons, allowing you to make necessary changes and resubmit your application.

MCA ID and Login for Name Reservation on MCA Portal

Once you have created an MCA account, your MCA ID is essentially your login username. This ID is used to:

• Access the MCA portal and all related services.
• Track your name reservation status and other applications.
• Make necessary payments for company registration and related processes.

Keep your login credentials safe and secure to ensure smooth access to all MCA services.

Conclusion

Reserving a company name may seem like a small task, but it is a critical first step in ensuring that your brand is unique, legally recognized, and protected. By following this simple guide, you can seamlessly navigate the name reservation process through the MCA portal and move forward with registering your company.

Take your time selecting a name that embodies your company’s vision and mission, and complete the Name Reservation on MCA Portal with confidence. With the MCA’s streamlined platform, you’re one step closer to making your business official.